2 Methods : How To Add Signature in Outlook 2019 / 2016

2 Methods : How To Add Signature in Outlook 2019 / 2016

Straight forward instructions to put email signature at the bottom email messages in Microsoft outlook 2019 – 2016.

Email is important for every business holder and office persons. Nowadays email is much easier way to communicate to anyone. Similarly, Email signatures are common in official and business environments. These email signatures usually helps you to get information about the sender of the email and it often contains their personal/official details such as their name, their position in the company, email address, and some other information.

If you are also wants to insert signature in your Outlook email then you need to create outlook signature for you. It’s only 1 minute straight forward process and we will guide you about it.

Follow the instructions and insert a signature in Outlook mail as a professional.

READ MORE : Method To Delete Outlook Account Permanently

How To Add Signature in Outlook Email 2016 / 2019

add outlook signature

Method01 Add Signature In Outlook For Windows From Outlook Client

Outlook email service is primary email client for almost all windows users. Actually, it works great on this program because outlook also powered by Microsoft. Adding new signature for outlook from windows is very easy. Additionally, we can create multiple signature for different email account from same platform.

  1. Open Outlook on pc, go to “File“ and open it

add signature outlook 2016 2019

  1. Next, click on “Options“ from left section.

create signature in outlook 2016

  1. Click on “Mail” from new window, then click “Signatures…” option as shown in screenshot.

signature option in outlook

  1. Now the new “Signature & Stationary” section will appear in front of you.

signature information in outlook

  1. Click on “new” button and type any name in “New Signature” section and click “OK” when done.

new signature outlook

  1. Give the signature a name. Any type of name will do.

This is an optional options to add more details : Under the “Choose default signature” area, select the “E-mail account” that you want to add in signature. Also select the name of the signature in the “New messages” and/or “Replies/forwards” fields as desired. Finally go to “Edit signature” area and write the signature just as you would like it to appear in your messages.

insert signature in outlook

  1. End of the adding signature details in OutLook signature box, Click “OK“ and you’re done. After this your new signature will be added to the bottom of your email messages.
  2. Done!!!

Method02 Add Signature In Microsoft Outlook – From Outlook Web Access [ OWA ]

  1. Login to your OWA account and open Outlook Web .

  1. Once the outlook opened, find and click on “gear icon” from the top upper-right corner area.

settings outlook web

  1. Select “Settings” on the left pane or “search “Email Signature” from “Quick settings” section.
  2. Set your signature under the “Email Signature” section. Check mark on “Automatically include my signature on messages I send” box if desired.

insert signature in outlook web

  1. Click on “Save“ to add Outlook signature in your mail.


  • Official Microsoft Outlook email editor offers basic formatting tools. If you are not satisfied with the pre-installed effects, you can use free email signature generator to create new  ready-to-use signature template. After adjusting the template according to your requirements, simply copy/paste it to Outlook editor and you are done.

  • After creating a new signature for your Outlook mail, ff you didn’t select this Outlook signature as a default, then you need to add it manually every time with new messages.

These are simple steps to insert signature in Outlook for new mail and forward mails. Add your desired information in “Email Signature” section and next time it will display with every new generated mail.

Jagmohan Singh Negi

I am Jagmohan Singh Negi A Tech Enthusiastic Person. I always want to explore something new and experiment on Android Smartphones, here on 99mediasector.com i share solutions of Latest Android Bugs and Their Fixes, Latest Android launches, and How-to-Type Solutions for All Android Smartphones.

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